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Audience Response Systems, How To Rent Learn
About Renting Systems For Audience Voting
Tips:
1. The keypads your audience members will
use, are radio frequency voting devices. On site, watch your
technician test each keypad. He may even appreciate it if you help him
test. If the equipment is tuned and well maintained, all keypads will
be able to cast a vote. They should. You're paying for them.
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2. During the meeting, it is best
to verbally prompt audience voting. Read the question out loud,
announce "Pick up your keypads and please vote now." Maybe have the
tech play some background polling music. This will improve your
response rate substantially.
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Audience Response Systems, How To Rent - Learn
About Renting Systems For Audience Voting
In this article, we show you what to look for in a Audience Response rental
company, what your role is in the rental project, what things are
important on-site, and what you should expect after the event has
concluded. |
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| Step 1: Plan the meeting day |
| Before you begin searching for an
Audience
Response rental company, you really need to have a fairly clear
idea as to how you will use the system. Otherwise, you may
be wasting your time. Do not assume that any company can
do whatever you might dream up. This is
technology, and technology has its limits. |
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| The best place to start is with the meeting
agenda, even if it is not quite finalized. Take a close
look at the meeting day. Find out what the meeting
objectives are. Is the primary goal product training?
Are you gathering employee opinion? Are you selling
employees a new plan? Are your guests customers? If
you don't know the meeting purpose, find out. |
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| With a clear objective in mind, begin looking
at the presentations to be delivered throughout the day.
Try to understand how they each support the overall meeting
goal. If it is not clear, ask the person who developed the
content for help. |
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| Then go through each presentation, one by one.
Jot down questions that you'd like to ask the audience.
But, don't ask questions just for the sake of them. Look for
questions that will either help the presenter to understand the
audience better, or for questions that will help the company to
understand them. |
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| Two or three demographic questions will be
helpful. For example, you might want to know what part of
the country (or world) the audience is from. Or, you might
ask their organizational level, years with the company, or
possibly even their age. If you do, you can later compare
how people from the east felt versus people from the west or,
how middle managers felt versus senior managers. |
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| Continue through the presentations and list the
likely response choices. Decide whether you can live with
single digit audience responses (no more than 10 choices
numbered 1 through 10) or whether multi-digit audience response
capability (ability to choose more than one answer, or to
enter numbers higher than 10) is absolutely necessary. |
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| Generally, single digit systems are less
expensive to rent than multi-digit systems. So, you need
to know which you want when seeking a price quote. |
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| Step 2: Obtain price quotes and place
an order |
| Now that you know whether you need single or
multi-digit equipment, you need to find out how many people will
be voting. Throughout the industry, the price per
keypad
(voting device) is discounted based on the number of keypads
ordered. The average interactive meeting includes
wireless voting for about 300 people, and many meetings will go as high
as five thousand people. |
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| If you search the web, you will find about 15
or 20 major Audience Response System rental companies around the world, with
most in the USA. To get a price quote, you typically have
to call each company and speak with a salesperson. Their
are a few companies that allow you to enter specifics on their
site. Typically, a salesperson will then call for
clarification. |
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| Of course, we hope that you will use this site
to its fullest. Here, you can get quotes
instantly online, from some of the best rental companies in the
industry. Plus, you can place an order from your quote and
the entire rental project is managed online. That means
that you can check on your project's details anytime, and from anywhere. |
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| Regardless of where you get you
price quotes from, you should review the tips below: |
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You must get a written price
quote, no informal over-the-phone prices. If the vendor wont
provide a written quote, don't walk...run.
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Be sure the quote includes
estimated shipping costs, and estimated travel costs.
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Make certain that line items are
clear as to the number of keypads, base stations, technicians,
and antenna packages.
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Be prepared to pay a deposit of
anywhere from 25% to 50% with your order.
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Get your meeting site
information, and interactive questions to your vendor as
quickly as possible. If you don't, you'll hurt your own
project.
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Whenever possible, make their
technician's travel arrangements yourself. In that way, there
will be no question on flight choices versus fares.
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Treat the project seriously,
giving it sufficient attention. Don't expect the vendor to
take you seriously at show time if you've neglected your
responsibility all along.
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| Once you've chosen a vendor and
placed the order, you have a role to fill that is critical to
your project's success. |
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Discussion of
Filling Your Role -> |
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