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Audience Response System Rental Projects: What To
Expect On Site
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Audience Response System Rental Projects: What To
Expect On Site
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| Step 5: Stay in close touch with your
technician |
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| On site, your technician's top priority is to
setup and test the system. This can take anywhere from one
to five hours depending on how quickly the Audio Visual team gets
their equipment in place, and when the hotel staff sets tables and
chairs. |
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| He also needs to make certain he has all of the
correct files for your meeting and that his backup equipment is
set and ready to go. He needs to check that both computers
can send audio and video to those systems. And, he needs to
make certain that each keypad is working. |
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| So, if at all possible, give him the room to do
his job. (Our use of the term 'him' in reference to a
technician, is for ease of
reading. There are lots of women in the industry, and most
excel at what they do.) |
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| Now to the subject of 'changes'. Our
opinion is 'don't make changes unless they are essential'.
And, avoid major edits if at all possible. For each change
you make, you run the risk of an on-screen error. These
systems are not simple
PowerPoint®
slides. The graphic layout needs to change too,
in most cases. And most important, your technician has
practiced the 'show' as it was, and may now have something quite
different come show-time. |
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| If there are some edits, be sure to go through
them with your tech after the changes have been made. It is
very difficult for a person to catch his own typographical errors.
Your help will be appreciated. |
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| Once the show starts, stay nearby your tech,
unless he is being supervised by an Audio Visual Technical
Director. The reason is that the speaker may throw a curve
and skip a question, or otherwise stray from the script. If
so, your tech will need direction from you. |
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| Minimizing changes, and providing direction if
needed will go a long way toward make this a flawless performance. |
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After The Show -> |
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