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Convention Services - Audience Response Voting Systems for Wireless
Electronic Delegate Voting
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Convention
Services - Audience Response Voting Systems for Wireless
Electronic Delegate Voting
Learn about using audience response voting systems in convention
and large conference venues. |
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| Because conventions and large conferences
are typically very different from the average company
meeting, it is important for you (the buyer) to understand
the special circumstances involved. In this way,
there are no surprises for anyone. |
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| Fist, conventions and conferences typical
include thousands of people, rather than the typical
corporate meeting of hundreds. Convention halls are
typical 10 to 20 times the size of a typical corporate
meeting room. And, seating in a convention hall is
almost always theater style. As a result, people are
packed in tight area, which creates multidirectional
obstructions to the other wise free movement of radio waves. |
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| To complicate matters farther, the
primary use of an audience response system in this venue
is for delegate voting. In a corporate meeting, the
data that we are after is typically audience opinion. As
such, an average response rate of 90% - 95% is quite
respectable. But for delegate voting, the system
must perform at peak levels because every single vote must
be received. And, this can be a significant
challenge. |
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| The equipment, manpower, and expertise to
achieve peak performance in a convention hall is normally
beyond the reach of smaller audience response companies.
So, it is important for our customers to know just how
Audience Response Rentals, which is basically a consortium
of smaller companies, handles these types of
meetings. |
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| As a registered website user, you can order a
convention
rental system in the same exact way that you
would order a 10 keypad system. You do your quote,
choose a vendor, and place the order right from the quote.
Behind the scenes however, and transparent to you, things
happen somewhat differently. |
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| The company that you have chosen is not
left to fulfill the order on its own. Instead, your
project manager will pull together equipment and manpower
resources from all vendor members thereby creating a
highly experienced, highly qualified technical team.
And, they will ensure that all radio
devices are tuned and operating at peak performance. |
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| On site, they will work with the
convention crew to set equipment as near to the center of
the room as possible, and to place antennas as high into
the rafters as possible. This minimizes the effects of the
theater style seating. Further, the seating area is checked for
radio drop out
zones, and additional equipment is placed where necessary
in order to
eliminate drop outs. |
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During the actual voting period, the audience response
technician will be prepared to display a list of keypad
numbers that have not successfully voted. If you
provide a roster, it is also possible to display a
delegate name. In this way, you and the delegates
can be sure that each and every vote cast has been
received and recorded. |
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| Lastly, know that the
audience response software we use allows a somewhat
controlled 'request to speak' session. In this mode,
a delegate presses a key on his/her keypad to request the
floor. His name or keypad number then appears on a
'request' list which can be displayed to the emcee.
As the emcee passes the floor to each delegate on the
list, his name is then removed from the list. This
is a very effective, no additional cost method for
controlling topical discussion. |
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When Its Your Audience
Response Meeting |
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Quality Counts |
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copyright law 2003-8
Audience Response Rentals, LLC
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